One operating system
for your entire company
Documents, cases, invoices, email, calendar, workflow, video conferencing, online document editing and 14 modules — in one 360° view. Replaces M365, without Microsoft licenses.
Integrations & Technologies
Problem
Running a company on 10 different apps is inefficient
Every new system means another login, another set of permissions, and another place where data gets lost.
Scattered data
Documents in emails, invoices in Excel, cases in your head. No single source of truth.
Wasted time
Switching between 10 apps, manually copying data, searching for attachments.
No control
Who saw the document? Who approved the invoice? No audit trail or permissions.
We replace M365, Salesforce & Slack
Everything M365, Salesforce and Slack offer — on your server, without extra licenses
Document editing, CRM, video conferencing, helpdesk, email, workflow and cloud drive. One system instead of eight subscriptions.
OnlyOffice
Edit Word, Excel and PowerPoint in browser. Real-time collaboration on one document — without Microsoft licenses.
Cases & CRM
360° customer view with full history: cases, documents, emails, tasks and budgets. Sales pipeline and post-realization analysis.
Meetings (LiveKit)
Video conferencing, screen sharing and chat on your server. Zero per-user fees, data stays internal.
Helpdesk
Tickets, SLA, automatic escalations and request portal. Customer support and internal support in one module.
CloudFile (S3)
Your own cloud drive based on Amazon S3. Versioning, per-folder permissions and links with expiration dates.
Mailbox in the system with archiving to cases and documents. M365, Gmail and IMAP — full correspondence history with client.
Collab Workspace
Portal for external collaborators. Share selected cases and documents — no VPN, no full system account required.
Workflow
Automation rules engine configured from browser. Document, invoice, contract and request workflows — no developers needed.
Savings: from €50 / user / month
Eliminate M365 Business Premium (~€25), Salesforce Essentials (~€25) and Slack Pro (~€8) — ReadyNextOS provides all this on your server.
Modules
Everything your company needs — except ERP
Modular architecture — start light and add modules as needed.
Documents
Document hub and archive. Metadata, versioning, OCR and fast search. Relations with client, case and process.
- Metadata, tags and categories
- Versioning and change history
- OCR and full-text search
- Per-document permissions (RBAC + ACL)
Cases & CRM
360° customer view with full collaboration history. Cases, projects and tasks in one place.
- 360° customer view
- Activity timeline
- Enterprise CRM with budgets
- Statuses, deadlines and SLA
Mailbox in the system that turns email into a process element — archive to document or case.
- M365, Gmail and IMAP
- Archive to cases and documents
- Mailbox permissions
- Full correspondence history with client
Invoices
The most advanced invoice workflow automation rules system. No implementation needed, configured from browser.
- Automation rules without coding
- Multi-level approvals and cost allocation
- KSeF 2.0 and VAT whitelist
- All configuration from browser
Workflow
Most advanced automation rules engine. Document, invoice, contract and request workflows — configured from browser, no developers.
- Process designer in browser
- Advanced rules without coding
- SLA, escalations and alerts
- Zero coding — business team changes processes themselves
Calendar
Deadlines in context of cases and documents. Reminders supporting SLA and timeliness.
- Day/week/month views
- Relations with cases
- Push and email reminders
- Calendar sharing
All modules
Build your system — module by module
Each module works independently, but together they form a cohesive ecosystem.
Documents
Document hub and archive. Metadata, versioning, OCR and fast search.
Learn more →Cases & CRM
360° customer view with full history. Cases, projects and tasks in one place.
Learn more →Mailbox in the system that turns email into a process element — archive it to a document or case.
Learn more →Invoices
The most advanced invoice automation system in Poland — configurable from the browser, no implementation required.
Learn more →Workflow
The most advanced automation rule engine. Document, invoice, contract and request workflows — configured from browser.
Learn more →Calendar
Deadlines in context of cases and documents. Reminders supporting SLA and timeliness.
Learn more →OnlyOffice
Edit Word, Excel and PowerPoint in the browser. Real-time collaboration — without Microsoft licenses.
Learn more →Meetings
Video conferencing, screen sharing and chat on your server. Zero per-user fees, data stays internal.
Learn more →CloudFile
Your own cloud drive based on Amazon S3. Versioning, per-folder permissions and expiring links.
Learn more →Collab Workspace
Portal for external collaborators. Share selected cases and documents — no VPN or full system account needed.
Learn more →Helpdesk
Tickets, SLA, automatic escalations and ticket portal. Customer support and internal help in one module.
Learn more →Contracts
Contract lifecycle management with templates, versioning and digital signatures.
Learn more →Budgeting
Project and department budgeting with cost tracking and reporting.
Learn more →Mobile App
Access your cases, documents and calendar on the go with the mobile app.
Learn more →Solutions
Who is ReadyNextOS for?
Industry-specific solutions — from finance to transportation.
Finance
Budget control, payment approvals and financial reporting.
Learn more →Accounting
Polish KSeF 2.0, VAT whitelist and invoice workflows in one system.
Learn more →Transportation
Loading schedules, protocols and fleet management in one system.
Learn more →Trade & Sales
B2B sales with documents, contracts and CRM.
Learn more →Public Sector
Case registry, document workflows and citizen service.
Learn more →Security
Data security without compromise
On-premise first — your data stays on your server. Full control over permissions and audit.
RBAC + ACL
Role-based permissions and access policies — down to individual document level.
Full audit trail
Who, what, when, from which context. Every action is logged.
Versioning
Document change history with edit locks and version comparison.
Retention & archiving
Retention policies, automatic archiving and data exports.
GDPR tools
Personal data export, right to be forgotten, processing records.
Approval workflows
Separation of duties and multi-level approvals with delegations.
Integrations
A system that fits your environment
Open API, ready-made integrations and extensibility.
SSO & Directories
- LDAP
- Active Directory
- SAML / OIDC
- Keycloak
Documents & Signatures
- eSignature
- Qualified signature
- PDF/A
- IMAP / SMTP
- Microsoft 365
- Google Workspace
API & Automation
- REST API
- Webhooks
- CSV / XLSX import/export
Polish Integrations
- KSeF 2.0
- e-Doręczenia
- ePUAP 2.0
- VAT whitelist
Storage & Archive
- S3 / MinIO
- Checksum / integrity
- Retention policies
Roadmap
Product development
Transparent development plan — from MVP to full Enterprise OS.
Phase 0 — Foundation (MVP)
- Organizational structure + RBAC/ACL
- Documents v1: CRUD, upload, versions, relations
- Cases v1: CRUD, statuses, links to documents/email
- Email v1: M365/Gmail/IMAP + archiving
- UI Shell (Window Manager) + on-prem installer
Phase 1 — Core On-Premise
- Workflow: engine, designer, tasks, SLA, escalations
- Calendar: recurring, relations, sharing
- OCR (Tesseract self-hosted)
- MFA/2FA, Command Palette (Ctrl+K)
- Reporting / KPI
Phase 2 — PL Integrations → Enterprise → AI
- e-Doręczenia, KSeF, ePUAP 2.0, qualified signature
- Azure AD / SAML, Elasticsearch, monitoring
- GDPR tools, HA/DR, backup automation
- AI: auto-classification, semantic search, webhooks
- Mobile/PWA + eventual SaaS multi-tenant
Pricing
Modular pricing — scaled to your needs
Start with the Start plan and grow your system as needed.
FAQ
Frequently asked questions
ReadyNextOS is an enterprise operating system that combines document management (DMS), CRM, email, invoicing, workflows, calendar, video conferencing, and 14 other modules into one integrated platform. It replaces Microsoft 365, Salesforce, and Slack with a single system that runs on your own server.
Yes, ReadyNextOS is modular by design. You can start with just Documents and Cases, then gradually add Invoices, Workflow, Calendar and other modules as your needs grow. Each module works independently but integrates seamlessly with others.
ReadyNextOS uses a hybrid RBAC + ACL permission model. You can define roles with specific permissions, and additionally set access control lists (ACL) down to individual documents. This enables both broad organizational policies and fine-grained access control.
Yes, ReadyNextOS provides a comprehensive REST API for all modules. Built-in integrations include: Microsoft 365, Google Workspace, LDAP/Active Directory, SAML/OIDC SSO, Polish KSeF 2.0, e-Doręczenia, ePUAP, and S3-compatible storage. Webhooks enable custom integrations.
ReadyNextOS is on-premise first — you install it on your own server and have full control over your data. A managed cloud option is also available for organizations that prefer not to manage infrastructure themselves.
KSeF 2.0 integration is ready and available now. e-Doręczenia (Polish electronic delivery service) integration is planned for Phase 2 of our roadmap, following the official government timeline for mandatory adoption.
Ready for change?
Schedule a free demo and see how ReadyNextOS can simplify processes in your company.